Terms + Rental Agreement

This Kit Rental Agreement is between Joy and Ben LLC, doing business as The Weekend Tape, and the person completing the booking and taking responsibility for the kit.

Throughout this agreement, “The Weekend Tape,” “we,” “us,” and “our” refer to Joy and Ben LLC and The Weekend Tape. “Client,” “you,” and “your” refer to the person who books the service and accepts responsibility for the equipment.

By completing your purchase, accepting this agreement electronically, receiving the kit, permitting others to use it, or using the equipment, you agree to the terms below.

1. Parties

Lessor:
The Weekend Tape
Joy and Ben LLC
Email: [email protected]

Lessee / Client:
The person booking, receiving, using, or accepting responsibility for the Weekend Tape kit.

2. Purpose of This Agreement

The Weekend Tape provides a temporary-use camcorder kit together with related editing services.

This agreement explains the terms relating to the physical equipment, including delivery, possession, use, care, return, late fees, damage, loss, theft, missing equipment, memory cards, and related responsibilities.

3. Relationship to Other Terms

This Kit Rental Agreement works together with the Terms & Conditions shown in the first tab on this page and the Privacy Policy.

If there is a conflict, this Kit Rental Agreement controls for issues specifically concerning rental equipment, equipment possession, use, damage, loss, return deadlines, late fees, or replacement obligations.

4. Kit Contents

Depending on your order, your shipment may contain one or more complete camcorder kits.

A standard complete kit may include:

• Sony 4K camcorder
• High-capacity 256GB memory card
• 3 camcorder batteries
• Battery charger
• Small LED camera light
• Protective case
• Camcorder carry bag
• Printed quick-start instructions
• Wedding-weekend filming tips and prompts
• Return guidance and packaging
• Prepaid return shipping materials or label

A Dual Camcorder Kit includes two complete independent kits, not simply a second camera.

Exact equipment may vary based on availability, equipment updates, equipment substitutions, or other approved modifications. You are responsible for returning all reusable equipment and accessories provided with your kit.

5. Ownership of Equipment

All reusable equipment included in the kit remains the property of Joy and Ben LLC and The Weekend Tape.

Booking does not transfer ownership of the camcorder, memory card, batteries, charger, light, carrying case, or other rental equipment.

You receive temporary permission to use the equipment only in connection with the wedding or wedding weekend associated with your reservation.

6. Payment and Reservation

For weddings more than 60 days away, the standard reservation process requires a $150 non-refundable reservation payment, with the remaining balance due 60 days before the wedding date.

For weddings 60 days away or less, full payment is required at booking unless The Weekend Tape expressly agrees otherwise in writing.

All required booking amounts must be paid in full before rental equipment is shipped. The Weekend Tape has no obligation to release or ship rental equipment while any required balance remains outstanding.

If a remaining balance is paid late and expedited shipping becomes necessary, the client is responsible for the additional shipping cost. Expedited shipping remains subject to kit inventory and carrier availability and is not guaranteed.

Current optional charges may include a Dual Camcorder Kit upgrade, Rush Delivery for $95, Extended Weekend Tape for $195, Rush Edit for $175, and a Keepsake USB + Wooden Box for $195, subject to availability and the booking terms.

7. Rental Period

Your responsibility for the kit begins when the shipment is delivered or first attempted for delivery to the address you supplied.

We typically plan delivery for approximately 3 days before your wedding date. The standard rental period is intended to provide up to 7 calendar days total, unless another schedule is confirmed in writing.

Your responsibility continues until the returned kit has been received back by The Weekend Tape, subject to the shipping and return provisions below.

You must tender the kit to the approved return carrier by the return deadline stated in your booking communications and kit instructions. The standard schedule is generally within 3 business days after your wedding date and within the stated 7-day rental period.

8. Shipping to the Client

We will make reasonable efforts to have the kit arrive approximately 3 days before your wedding date, subject to the schedule confirmed for your booking.

We may coordinate delivery timing around wedding travel or, when arranged in advance, ship the kit to a wedding planner or another approved recipient or location.

Carrier delays, weather, holidays, incorrect addresses, delivery-access issues, emergencies, or other circumstances may affect delivery.

You are responsible for providing an accurate, complete shipping address and a secure delivery location.

Notify us promptly if your shipping information changes.

9. U.S. Availability

Kit rentals are currently available only for weddings within the United States.

10. Client Responsibility for the Kit

You are responsible for the kit while it is in your possession or control.

You agree to:

• Keep the equipment reasonably safe and secure
• Handle the equipment with reasonable care
• Keep equipment away from water, excessive heat, sand, smoke, fire, food, drinks, and other foreseeable hazards
• Follow included operating and return instructions
• Return all reusable equipment and accessories
• Use the approved return packaging and shipping method
• Notify us promptly of loss, theft, damage, delay, missing equipment, or malfunction

You are also responsible for the conduct of guests, family members, friends, vendors, or other people to whom you give possession or use of the equipment.

11. Age Requirement

The person accepting responsibility for the kit must be at least 18 years old.

A minor should not be left solely responsible for receiving, returning, storing, or managing the equipment.

12. Guest Use

The service is designed so that guests, family, and friends may use the camcorder.

You decide who is allowed to handle the equipment.

Guest use may result in imperfect footage, accidental recordings, shaky footage, missed moments, blurry footage, inconsistent sound, or other limitations.

13. Prohibited and Improper Use

You agree not to:

• Submerge equipment in water
• Intentionally expose equipment to rain or wet conditions without reasonable protection
• Open, disassemble, materially modify, or attempt unauthorized repairs
• Erase, format, intentionally alter, or intentionally remove footage from the memory card before return
• Use equipment for unlawful or unsafe activity
• Sell, sublease, or commercially transfer the equipment to another person or business
• Use an unapproved shipping method without written permission when a return method has been provided

14. Equipment Inspection After Delivery

We make reasonable efforts to send equipment in good working condition.

Inspect the kit reasonably soon after delivery. If anything is missing, damaged, or apparently not functioning, contact us as soon as practical at [email protected] .

Do not attempt to dismantle or materially repair equipment yourself.

15. Non-Working Equipment

If equipment appears not to be working, contact us promptly so we can attempt troubleshooting.

Depending on timing, circumstances, and available inventory, we may provide troubleshooting, replacement equipment, an alternate solution, a credit, or an appropriate refund.

We are not responsible for failure to capture footage resulting from guest or user error, failure to press record, intentional deletion, failure to follow instructions, misuse, or environmental damage.

16. Return Deadline and Required Return Method

You must tender the complete kit to the return carrier designated or approved by The Weekend Tape by the return deadline stated in your booking communications and kit instructions. Unless another schedule is confirmed in writing, the standard deadline is generally within 3 business days after your wedding date and within the stated 7-day rental period.

“Tender” means physically delivering the properly packaged kit to the approved carrier and obtaining carrier acceptance or another verifiable carrier record showing that the return shipment was accepted.

Creating a shipping label, scheduling a pickup, leaving the package at an unapproved location, or otherwise preparing the kit for shipment does not by itself constitute timely return.

You must use the return packaging, shipping label, and shipping method provided or approved by The Weekend Tape unless we authorize another method in writing.

You are responsible for returning all reusable equipment and accessories supplied with your order, including the camcorder, memory card, batteries, charger, LED light, protective case, camcorder carry bag, cables, adapters, and any other reusable items included with the kit.

You should retain your carrier receipt and tracking information until The Weekend Tape confirms receipt of the returned kit.

17. Late Returns

If the complete kit is not tendered to the approved return carrier by the applicable return deadline, a late fee of $50 per day may be assessed for each day the return remains late, to the extent permitted by applicable law.

Late fees may accrue through the earlier of: (a) the date the complete kit is properly tendered to the approved return carrier; (b) the date The Weekend Tape deems the applicable equipment unreturned under this agreement; or (c) another date or resolution expressly approved by The Weekend Tape in writing. Late fees do not continue indefinitely after equipment is formally deemed unreturned; at that point, accrued late fees and applicable replacement amounts may both become due.

The Weekend Tape may, in its reasonable discretion, waive or reduce some or all late fees for a minor delay, emergency, carrier issue, or other circumstance we consider appropriate. A waiver or reduction in one instance does not require a waiver in another instance and does not waive our right to enforce this agreement later.

If late fees are assessed, those assessed amounts must be paid or otherwise resolved in writing before The Weekend Tape is required to begin or continue editing, final processing, revision work, or delivery of the Weekend Tape, raw clips, or any other deliverables.

A late return may prevent The Weekend Tape from fulfilling another customer's reservation. To the extent permitted by applicable law, you may also be responsible for reasonable and documented losses directly caused by your failure to return the equipment as required.

Payment of a late fee does not extend the rental period, transfer ownership of the equipment, or give you the right to retain or continue using the equipment.

18. Unreturned, Lost, Stolen, or Damaged Equipment

All rental equipment remains the property of Joy and Ben LLC and The Weekend Tape at all times.

If the kit has not been tendered to the approved return carrier within 7 calendar days after the applicable return deadline, and you have not received a written extension from The Weekend Tape, we may deem the kit or applicable equipment unreturned.

We may also deem equipment unreturned if you communicate that you cannot or will not return it, if tracking or other reliable information establishes that the equipment was not returned as required, or if a returned shipment is missing rental equipment.

Once equipment is deemed unreturned, the applicable reasonable replacement amount becomes immediately due in addition to any late-return fees properly accrued before the equipment was deemed unreturned. Payment of late fees does not satisfy the separate replacement obligation, and payment of a replacement amount does not erase properly accrued late-return fees. The Weekend Tape may take reasonable lawful steps to recover the equipment or amounts owed.

You remain responsible for equipment that is lost, stolen, destroyed, materially damaged, intentionally altered, or not returned while under your responsibility, including loss or damage caused by guests, family members, friends, vendors, or other persons to whom you provide access to the equipment.

Reporting equipment as lost or stolen does not automatically eliminate your financial responsibility under this agreement.

If equipment previously deemed unreturned is later recovered by The Weekend Tape, we may reasonably adjust amounts owed or collected to account for the equipment's condition, late fees, shipping, repair costs, replacement costs already incurred, collection expenses, and other amounts properly due under this agreement.

19. Replacement and Damage Amounts

Depending on the item and circumstances, amounts for lost, stolen, unreturned, missing, or damaged equipment may include:

• Camcorder lost, stolen, unreturned, or damaged beyond economical repair: reasonable replacement cost, not to exceed $1,700 per camcorder
• Memory card missing, intentionally erased, formatted, materially damaged, or unusable: reasonable replacement cost, not to exceed $250 per card
• Battery missing or damaged: reasonable replacement cost, not to exceed $75 per battery
• Battery charger missing or damaged: reasonable replacement cost, not to exceed $75
• Light attachment missing or damaged: reasonable replacement cost, not to exceed $175
• Protective case missing or damaged: reasonable replacement cost, not to exceed $50
• Camcorder carry bag missing or damaged: reasonable actual replacement cost
• Missing cables, adapters, reusable accessories, or other reusable kit items: reasonable actual replacement cost
• Special cleaning required because of sand, smoke, sticky residue, liquid, or similar conditions: reasonable cleaning cost, not to exceed $100
• Repairable equipment damage: reasonable actual repair cost

These amounts are intended to reimburse The Weekend Tape for reasonable loss, repair, or replacement costs and are not intended as penalties.

When reasonable repair or replacement cost is lower than a listed maximum, we may charge the lower amount. When a loss or item is not specifically listed, you remain responsible for its reasonable actual repair or replacement cost to the extent permitted by this agreement and applicable law.

Payment of a replacement amount does not transfer ownership of unrecovered equipment to you unless The Weekend Tape expressly agrees otherwise in writing.

20. Payment Authorization, Collection, and Recovery of Amounts Owed

You agree to pay all amounts properly due under this agreement, including applicable unpaid booking balances, assessed late-return fees, reasonable repair costs, replacement costs, special cleaning charges, additional shipping costs for which you are responsible, and other rental-related amounts expressly authorized by this agreement.

By completing checkout and expressly accepting the Terms & Conditions and this Kit Rental Agreement, you authorize The Weekend Tape to request that its payment processor securely store or maintain the payment method associated with your booking, to the extent supported by the processor and permitted by applicable law, for the purpose of collecting amounts that later become properly due in connection with your rental.

You authorize The Weekend Tape to initiate one or more charges to that authorized payment method, including when you are not actively participating in the transaction, for properly due amounts arising from your rental, including assessed late-return fees; reasonable repair or special-cleaning charges; replacement costs for damaged, missing, lost, stolen, or unreturned equipment; additional shipping or retrieval costs for which you are responsible; and other rental-related amounts expressly authorized by this agreement. These are not regularly scheduled recurring payments. A charge may occur only if an amount becomes due because of circumstances arising from your specific booking or rental.

The amount of any such charge will be determined using the fees, stated maximums, reasonable actual repair or replacement costs, shipping or recovery costs, and other calculation methods described in this agreement. The Weekend Tape will not knowingly charge amounts unrelated to your booking or amounts not properly due under this agreement.

When reasonably practical, The Weekend Tape will provide written notice describing an additional rental-related charge and the reason for it before or at the time the charge is initiated. Providing notice does not create an additional cure period or eliminate a payment obligation that is already due.

If a payment method cannot be charged, is declined, has expired, is no longer available, or the payment processor does not permit the intended charge, your obligation to pay the properly due amount remains in effect. The Weekend Tape may request payment by invoice, payment link, another authorized payment method, or pursue reasonable collection or legal remedies permitted by law.

To the fullest extent permitted by applicable law, you are responsible for reasonable costs actually incurred by The Weekend Tape to collect amounts properly due or recover its equipment, including reasonable attorneys' fees, court filing fees and taxable court costs, collection-agency fees, service-of-process costs, reasonable costs of locating or recovering equipment, reasonable shipping or retrieval expenses, reasonable costs of documenting damage, loss, or replacement value, and reasonable costs incurred to enforce or collect a judgment.

21. Return Inspection

We may inspect returned equipment after it arrives.

Carrier acceptance or physical receipt of the package does not by itself establish that all contents are present or undamaged.

If something is missing, damaged, altered, not functioning, or requires special cleaning, we may assess the reasonable repair, cleaning, or replacement amount authorized by this agreement. Any properly due amount must be paid or otherwise resolved in writing before The Weekend Tape is required to begin or continue editing, final processing, revision work, or delivery of any Weekend Tape, raw clips, or other deliverables.

22. Memory Card and Footage Handling

The memory card must be returned with the kit unless we expressly tell you otherwise.

Do not erase, format, intentionally alter, or intentionally remove footage before returning the card.

We will make reasonable efforts to access, back up, review, edit, and deliver usable footage from the returned card.

We are not responsible for footage that was never recorded, deleted by users, corrupted, damaged, inaccessible, incomplete, or otherwise unavailable because of guest actions, memory-card issues, equipment misuse, shipping damage, or circumstances outside our reasonable control.

23. No Guarantee of Specific Footage

The Weekend Tape is a guest-filmed experience.

We do not guarantee that any particular person, event, vow, speech, dance, reaction, location, audio, conversation, or moment will be recorded.

The final edited Weekend Tape depends on the footage captured and returned.

24. Editing and Creative Control

We use creative judgment to select footage, arrange clips, shape the story, determine pacing, and create the finished Weekend Tape.

The film is intentionally designed to feel like a nostalgic home movie.

One revision is included. Revision requests must be submitted within 14 days after delivery.

25. Delivery of Weekend Tape and Raw Clips

All usable raw clips are generally delivered digitally to the client’s online gallery within 72 hours after we receive the returned kit.

Standard delivery of the finished Weekend Tape is generally 3–5 weeks after we receive the returned kit.

When capacity allows, Rush Edit may be purchased for $175, with the finished Weekend Tape targeted for delivery within 10 business days after we receive the returned kit.

The standard finished Weekend Tape is approximately 3–5 minutes. The Extended Weekend Tape upgrade targets an approximately 8–10 minute edit.

The Weekend Tape is not required to begin or continue editing, final processing, file preparation, revision work, or delivery until all rental equipment has been returned, the returned kit has been inspected, and all amounts properly due under the booking and this Kit Rental Agreement have been paid or otherwise resolved in writing.

Your finished Weekend Tape and all usable raw clips are intended to remain available and backed up in your online gallery for one year after delivery. Clients should download and safely store their files before that period ends.

26. Client Use of Delivered Files

You may download, save, share, post, copy, and enjoy your delivered files for personal purposes.

You are responsible for downloading and safely storing delivered files. We do not promise indefinite archival storage of films or raw clips.

27. Portfolio, Social Media, and Advertising

By booking The Weekend Tape, you grant Joy and Ben LLC and The Weekend Tape permission to use reasonable portions of edited Weekend Tapes, usable raw clips, still images, audio, testimonials, and related wedding content for portfolio, website, social media, promotional, educational, and advertising purposes.

We may reasonably crop, resize, shorten, caption, combine, or reformat content for these purposes.

28. Cancellations, Refunds, and Date Changes

Because each kit is reserved and prepared for a particular wedding or event, the cancellation policy in the Terms & Conditions applies to this rental.

For bookings made more than 60 days before the wedding, the $150 reservation payment is non-refundable.

Once the kit has shipped, the booking is non-refundable, except where otherwise required by law or expressly agreed by The Weekend Tape in writing.

If the wedding or event date changes, we will make reasonable efforts to move the rental when inventory and shipping capacity allow. Date changes are not guaranteed, and additional shipping, handling, equipment, or other costs caused by the change may be charged to the client.

29. Failure by The Weekend Tape to Provide the Kit

If we cannot reasonably provide the kit because of circumstances within our control, we may provide replacement equipment, another solution, a credit, or an appropriate refund based on services already provided.

30. Force Majeure

We are not responsible for delays or inability to perform caused by circumstances outside our reasonable control, including severe weather, natural disasters, shipping-carrier disruption, emergencies, illness, supply shortages, labor disruptions, government actions, power failures, or similar events.

31. Taxes and Additional Costs

Applicable taxes or other charges may be collected where legally required.

Shipping included in a collection refers to the normal approved shipping process. Special shipping requests, address corrections, expedited shipping requested by the client, late balance payment that makes expedited shipping necessary, or additional shipments may involve added charges.

Rush Delivery is currently offered for $95 when available and remains subject to kit inventory and carrier availability.

32. No Assignment or Commercial Transfer

You may allow guests, family, and friends to use the equipment for your wedding weekend.

You may not sell, commercially sublease, or transfer the kit to another event or customer without our written permission.

33. Limitation of Liability

To the fullest extent permitted by law, Joy and Ben LLC and The Weekend Tape will not be liable for indirect, incidental, consequential, special, punitive, or similar damages arising from equipment use, guest-filmed footage, missed moments, lost footage, carrier delays, or other matters related to this agreement.

To the fullest extent permitted by law, our aggregate liability relating to a specific rental or service will not exceed the amount actually paid for the service giving rise to the claim.

34. Indemnification

To the extent permitted by law, you agree to indemnify and hold harmless Joy and Ben LLC, The Weekend Tape, its owners, employees, contractors, editors, and service providers from third-party claims arising from:

• Your use of the kit
• Guest use of the equipment
• Loss, theft, or damage occurring while the kit is under your responsibility
• Your event
• Your submitted footage
• Your breach of this agreement
• Your violation of applicable law or third-party rights

35. Governing Law, Jurisdiction, and Venue

To the fullest extent permitted by applicable law, this Kit Rental Agreement and any dispute, claim, or controversy arising out of or relating to the rental, possession, use, return, damage, loss, payment obligations, or recovery of the equipment will be governed by and construed in accordance with the laws of the State of Arizona, without regard to conflict-of-law principles.

To the fullest extent permitted by applicable law, you consent to the personal jurisdiction of the state and federal courts located in Arizona and agree that an action arising out of or relating to this agreement may be brought in an appropriate court located in Arizona. If applicable consumer-protection, consumer-lease, jurisdictional, or other mandatory law does not permit Arizona law or an Arizona forum to control a particular dispute, that mandatory law will apply only to the extent required.

Nothing in this agreement prevents The Weekend Tape from bringing an action or taking another lawful enforcement step in another jurisdiction when reasonably necessary to recover equipment, collect amounts properly due, enforce a judgment, obtain provisional or injunctive relief, or otherwise protect its property or legal rights.

36. Enforcement Costs and Attorneys' Fees

If you fail to timely return equipment, fail to pay an amount properly due, damage or fail to return rental property, breach this agreement, or otherwise cause The Weekend Tape to take reasonable action to protect or enforce its contractual or property rights, you agree, to the fullest extent permitted by applicable law, to reimburse The Weekend Tape for reasonable costs actually incurred in connection with that collection, enforcement, or recovery.

Recoverable amounts may include reasonable attorneys' fees, court filing fees and taxable court costs, collection-agency fees, service-of-process costs, reasonable costs of locating or recovering rental equipment, reasonable shipping or retrieval expenses, reasonable costs of documenting damage, loss, or replacement value, fees incurred to enforce or collect a judgment, and other reasonable third-party costs directly resulting from your breach or failure to satisfy amounts properly due, only to the extent permitted by applicable law.

In any formal action or proceeding arising out of or relating to this agreement, the prevailing party will be entitled, to the fullest extent permitted by applicable law, to recover reasonable attorneys' fees and recoverable costs. These rights are in addition to any other right to fees or costs available by contract, statute, rule, judgment, or law.

37. Severability

If a provision is found unlawful or unenforceable, the remaining provisions will continue to the fullest extent permitted.

38. No Waiver

Failure to enforce a provision does not waive our ability to enforce it or another provision later.

39. Entire Agreement

This Kit Rental Agreement, the Terms & Conditions, Privacy Policy, checkout information, booking confirmation, and any agreed written modifications form the agreement governing the rental and related service.

40. Survival

Obligations concerning equipment return, late fees, missing or damaged equipment, replacement costs, payment authorization, collection and enforcement, governing law, jurisdiction, attorneys' fees, indemnification, and other provisions that by their nature should continue will survive completion, cancellation, expiration, or termination of the rental and related services to the extent necessary to enforce rights or obligations arising from the booking.

41. Changes to This Agreement

We may update the public version of this Kit Rental Agreement by posting a revised version on our website.

For an existing booking, the version accepted at booking will generally govern that booking unless otherwise agreed in writing or required by law.